Facilities Management Executive

Industry - Offshore Outsourcing
Level - Intermediate
  • Microsoft Office
  • Communication
  • Facility Management
Employment - Full time
Work Model - In office

Client - Inscale Portugal

INSCALE is a European offshore development company with offices based in Denmark, Malaysia, Portugal, Ukraine and Macedonia. We establish permanent development teams for European and Australian companies with ongoing development of software applications. Each team works as an integrated part of the customer's organization. We offer our employees an opportunity to work on exciting projects and learn the western development procedures and culture.
We have an informal management style where you will have autonomy and responsibility allowing you to develop your skills and grow your value as an IT professional.
We greatly value what our employees contribute to INSCALE, and always strive to reward our employees with challenging work and competitive environment. We are more than 500 employees representing numerous nationalities, which makes our work environment internationally oriented, diverse and encourages collaboration internally and regionally.
For more information, see https://www.inscale.net/


We foster a collaborative working environment, where every team member is relevant and respected. At INSCALE we are focused on attracting and retaining talent. That’s why our employees are the epitome of our success.

Lisbon, Portugal


  • Provide front desk services at a reception counter, mailing and courier services, stationery supplies for the office and answering telephone calls for company general lines.
  • Conduct weekly inspection of the entire office space and report any issues to the workplace manager.
  • Manage travel arrangements which includes transportation, accommodation and liaise with the hotel for corporate discounts.
  • Manage the pantry services such as maintain the beverages inventory, replenish the beverages, liaise with vendors, etc.
  • Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.
  • Provide sufficient supply of groceries such as dairy products, coffee beans, drinking water, biscuits, bread, fruits, cereal etc.
  • Responsible to manage the office security such as visitor access, employee access and maintain the checklist for access card activation and reactivation.
  • Responsible for managing the office services such as office cleaning, potted plant, pest control, etc.
  • Coordinate and monitor activities of contract suppliers, manage vendor relationships and ensure the signed contract checklist update regularly.
  • Assist workplace manager in managing the procurement activities such as issuance of Purchase Order, Received Goods and Services and Payment of Invoices.
  • Assist the workplace manager in managing the coworking clients which includes managing the booking system, liaise with finance for issuance of invoices, communicate with clients, etc.
  • Support other workplace administrative tasks as assigned by the supervisor as an when needed.


  • Minimum 1 - 2 years’ experience in Facilities / Administration / Workplace Assistance / Procurement Assistance.
  • Good in MS Office (MS Word / Excel / Power Point).
  • Good communication and negotiation skills.
  • Good planning and organizational skills.
  • Possess good problem analysis skills and able to make decisions.
  • A ‘can do’ attitude in facing challenges and problem solving.
  • Customer service orientation and team player.
  • Able to communicate and write in English.


  • Professional Certificate/Diploma in Property Management, Real Estate, Business Administration or equivalent.




  • We will require this person to work in the office five-day a week.
  • Competitive salary according to qualifications.
  • Health insurance from the first working day.
  • Modern office facilities in the city center.
  • Snacks in the office.
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